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THE UCSD LIBRARIES – University of California, San Diego
Project Manager, Digital Library Program
Preferred appointment level: Associate Librarian I – Associate Librarian V with an approximate salary range of $46,164-$60,408 plus benefits. This is a temporary two-year position with a possibility of extension depending upon need and available funding.
The Libraries of the University of California, San Diego (UCSD) seek applications from highly motivated, forward-thinking and service-oriented library professionals to join the staff of an academic research library committed to excellence in support of a highly ranked university. The UCSD Libraries are committed to making access to research information for faculty and students as efficient and convenient as technology, innovation, and resources will allows.
The University and the Libraries
With a current enrollment of more than 26,000 students, UCSD is a powerful magnet for those seeking a fresh innovative approach to education and research. In just four decades, the campus has achieved international distinction for its educational excellence, research strength and institutional flexibility. Ranked fifth in the nation and first in the University of California system in federal R&D funding, UCSD annually attracts more than $728 million in research awards. The National Research Council ranks the campus 10th nationally in the excellence of its graduate programs and quality of its faculty. US News & World Report ranks UCSD 7th nationally among public national universities. UCSD has entered a period of major growth with planned enrollment expected to reach 28,365 by 2010. The UCSD Libraries are widely recognized as integral partners in the development and provision of innovative, responsive, and effective information services vital to the University’s instructional and research enterprise.
The UCSD Libraries, a member of the Association of Research Libraries, consist of nine campus libraries[i] with combined collections of more than three million volumes. Integrated services dependent on information technology are a hallmark of the UCSD Libraries. Recent projects include desktop delivery of journal articles, network delivery of digital audio, multilingual character interfaces, patron initiated interlibrary loan, wireless network access, and a vigorous and ambitious Digital Library Program. Components of the information infrastructure include INNOPAC, the integrated library system; the UCSD campus web site; and the UCSD Libraries web site, an integrated portal for access to library collections and services. UCSD works actively and collaboratively with the other nine UC libraries and the California Digital Library to develop and manage shared collections and services available to all UC faculty and students.
Department Description
The Digital Library Program (DLP) encourages, facilitates, and supports the collaborative creation, management, delivery, and long-term preservation of digital assets in support of the Libraries’ mission and goals. The program reports to the Associate University Librarian, Technology Services and is a key component of the UCSD Libraries’ 2006-2009 Strategic Plan.
The Program is currently staffed by a Digital Library Program Director and a Digital Library Program Analyst. A Digital Library Architect and other staff from the Libraries’ Information Technology Department provide technical support to the Program. Metadata analysis, crosswalks, and METS profile creation are provided by metadata specialists from the Libraries’ Metadata Services Department.
Content is built collaboratively with collection curators. Public services librarians participate in usability testing and provide feedback and advice on the design of interfaces and services. In addition, several staff members from other units provide expertise and advice, as needed, on digital rights, website design and management, training, and assessment.
A Steering Committee co-chaired by the AUL, Collection Services and AUL, Technology Services provides overall DLP guidance and a Coordinating Team oversees the development of the Libraries’ Digital Asset Management System.
Responsibilities of the Position
Reporting to the Director, Digital Library Program, incumbent provides project management and consultation services to digital library content projects within the UCSD Libraries including conversion of library collections from analog to digital format, management of born-digital assets, observance of digital library standards and best practices, and ensuring the creation and capture of metadata for digital assets to ensure their long-term accessibility, use and preservation. Project responsibilities include monitoring business operations, coordinating performance of descriptive and technical tasks and monitoring project execution.
•Coordinate and participate in the development of detailed project plans including goals and deliverables, resources, cost estimates and timeline, under the direction of the Program Director
•Recommend implementation team membership and negotiate time commitments and resource allocation. Manage project resources to optimize work and project delivery
•Lead cross-functional teams for assigned projects and ensure the provision of project management, analytic support services and technical expertise
•Ensure the establishment of sound measurements for each project to determine and demonstrate performance, success and completion. Establishment sound measurements for each project to determine and demonstrate performance, success and completion. Comply with applicable policies and procedures, sound financial management and business practices and achievement of performance objectives
•Gather, clarify and provide information, guidance and service both to and from outside resources as part of coordinating project-related activities
•Motivate team members and facilitate meetings, acting as a liaison and problem-solver. Assign and direct the work of project team members ensuring that each individual understands the expectations of his/her contribution.
•Prepare and maintain appropriate documentation for assigned projects including user requirements, design specifications, test plans, project management plans, workflow diagrams, risk assessments, policies and procedures, and project and/or grant reports.
•Maintain project plans including milestones, costs and cost-to complete estimates and milestone forecasts. Monitor project status, identifying issues, concerns and/or restraints that may jeopardize or delay project implementation. Provide regular reports, communications and updates to Program Director.
•Develops, maintains and revises project websites, wikis, blogs, listservs, etc. to support projects as needed.
•Represents the UCSD Libraries’ to the digital library community by participating in professional organizations, making presentations at conferences, consultation, and other outreach activities as appropriate and advised by the Program Director.
Required Qualifications
•Professional degree from a library school or other appropriate degree or equivalent experience in one or more fields relevant to library services.
•At least 1-2 years of progressive experience working on digital library team projects in a leadership role.
•Demonstrated broad knowledge of project management concepts, practices, standards and processes
•Demonstrated sensitivity and ability to identify key issues critical to the success of a desired product or outcome; the ability to quickly research and collect pertinent information from related reports and knowledgeable persons, to integrate essential information, and use that information to define and test options and alternatives; and the ability to develop recommendations and justification for the most productive course of action. This requires insightful and creative skill in reasoning and logic as well as qualitative and quantitative methods of analysis as applied to project planning and evaluation
•Demonstrated ability to work calmly and effectively in situations under pressure and to manage time effectively in a changing environment.
•Excellent oral communication skills which demonstrate the ability to effectively convey and explain information and tactfully deal with diverse people, situations and ideas.
•Excellent written communications skills which demonstrate the ability to draft clear, concise documentation, reports and specifications
•Proven facilitation, presentation and interpersonal skills
•Demonstrated ability to work in a collaborative environment, build consensus and promote the exchange of information among project team members, project management staff and internal units.
•Thorough knowledge of the Microsoft Office suite of software and experience in using Word, Excel and PowerPoint to create documents, reports and presentations
•Demonstrated knowledge of metadata standards and current descriptive practices (e.g. MARC, MARCXML, MODS, Dublin Core, VRA, EAD, PREMIS, MIX, METS, XML, DACS, CCO, etc.)
UCSD librarians are expected to participate in library-wide and system-wide planning and governance, and to be professionally active.
Desirable Qualifications
•Working knowledge and understanding of the trends and developments in digital library programs in academic environments.
•Experience working with archives, manuscripts and rare book collections
Benefits
In addition to a technologically state-of-the-art and intellectually stimulating environment, UCSD offers a highly competitive compensation package that includes choices for medical, dental and optical programs; excellent retirement programs; tax-savings programs; life, automobile and short/long-term disability insurance; relocation reimbursement; outstanding recreational facilities; innovative training programs; generous professional development funding; domestic partner benefits; and on-campus childcare.
Librarians at UCSD are academic appointees and entitled to appropriate professional leave and all other perquisites granted to non-faculty academic personnel.
Under Federal law, the University of California may employ only individuals who are legally authorized to work in the United States as established by providing documents specified in the Immigration Reform and Control Act of 1986.
Application consideration begins September 8, 2008 and will continue until the position is filled. Send application letter including a statement of qualifications, a full resume of education and relevant experience, and the names and contact information for at least three persons who are knowledgeable about your qualifications for this position to libraryjobs@ucsd.edu or to UCSD, Stacey McDermaid – Library Human Resources, 9500 Gilman Drive Dept. 0175-H, La Jolla, CA 92093-0175. Telephone: 858.534.1279; Confidential Fax: 858.534.8634.
UCSD is an equal opportunity/affirmative action employer and specifically seeks candidates who can actively contribute to an environment of cultural and ethnic diversity. Applicants are invited to preview campus diversity resources and programs at Diversity at UC San Diego.
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