Vol. 28 No. 3 Nov/Dec 2000

Official Publication of Proposed Bylaws Amendments for chapter member comment

Official Notice

In accordance with Article XIV, Section 2 of the Bylaws of the Southern California Chapter, Special Libraries Association: "Amendments may be proposed by the Bylaws Committee. Proposals originating in the Bylaws Committee shall be approved by a majority of the Executive Board. Notice of proposed amendments shall be provided to all members at least thirty days before the Executive Board meeting at which they will be considered by the Executive Board; members wishing to change such proposed amendments shall be afforded the opportunity to do so at the meeting."

The Bylaws Committee has submitted to the Executive Board this day, January 8, 2001, the following bylaws amendments. If you desire the proposed amendments in the strike-out/italics format, send an e-mail to lbures@scsengineers.com and they will be sent to you.

The purpose of the amendments are to implement recommendations to improve Chapter Governance, to clarify problem sections, to correct format and/or typographical errors, and bring the Chapter Bylaws into line with the Association Bylaws.

The Executive Board meeting for consideration of these bylaws amendments will be held Monday, March 19, 2001 at 6:00 pm at the offices of Advanced Information Management, 900 Wilshire Blvd, Suite 1424, Los Angeles, CA 90017.

Following action by the Executive Board on March 19, 2001, the approved amendments will be submitted to the Association Bylaws Committee for approval prior to the vote by the full membership of the Chapter during the annual election.

Loran Bures, Chair

Bylaws Committee

BYLAWS

SOUTHERN CALIFORNIA CHAPTER

SPECIAL LIBRARIES ASSOCIATION

Revised April 1995

ARTICLE III: EXECUTIVE BOARD

Section 2. The Board shall consist of eight members elected by the membership: the President, the President-Elect, the Immediate Past President, the Secretary, the Treasurer, the Membership Director, the Community Relations Director and the Publications Director. All members of the Board shall be Members, Associate Members, or Retired Members of the Special Libraries Association.

Section 4. The term of office of all Board members, except the Treasurer, shall be one year. The Treasurer, beginning with the election following the adoption of this amendment, shall serve for two years. With the exception of the offices of President, President-Elect, Immediate Past President, and Treasurer, any officer shall be eligible for re-election but shall not serve more than three terms consecutively. The Treasurer may not serve more than two terms consecutively. Any other Past President shall be eligible for election to any Board office. All members of the Board shall serve until their successors are elected and assume their duties. The term of office shall commence at the adjournment of the Association’s Annual Business Meeting, or if there is no Annual Business Meeting, on July 1 following the election.

Section 6. In the event that a vacancy occurs in the office of the President, for whatever reason, the title and all duties and obligations shall be assumed by the President-Elect. Should further succession to the office become necessary, the title duties and obligations shall be assumed by the Immediate Past President, or most recent Past President, if necessary, until the office is filled at the next general election.

Section 7. (A) If the office of Treasurer becomes vacant in the first year of a term, the Board shall elect a successor to serve until the next Chapter election, at which time there shall

PROPOSED BYLAWS AMENDMENTS

SOUTHERN CALIFORNIA CHAPTER

SPECIAL LIBRARIES ASSOCIATION

Submitted January 8, 2001 by Bylaws Commitee

ARTICLE III: EXECUTIVE BOARD

Section 2. The Board shall consist of seven members elected by the membership: the President, the President-Elect, the Immediate Past President, the Secretary, the Treasurer, the Publications Director, and the Director at Large. All members of the Board shall be Members, Associate Members, or Retired Members of the Special Libraries Association.

Section 4. The term of office of all Board members, except the Treasurer, shall be one year. The Treasurer shall serve for two years. With the exception of the offices of President, President-Elect, Immediate Past President, and Treasurer, any officer shall be eligible for re-election but shall not serve more than three terms consecutively. The Treasurer may not serve more than two terms consecutively. In the event that the President-Elect has succeeded the President due to a vacancy, the President may seek election to a full term and the Board-elected President-Elect may also seek election to a full term. Any other Past President shall be eligible for election to any Board office. All members of the Board shall serve until their successors are elected and assume their duties. The term of office shall commence at the adjournment of the Association’s Annual Business Meeting, or if there is no Annual Business Meeting, on July 1 following the annual election.

Section 6. In the event that a vacancy occurs in the office of the President, for whatever reason, the title and all duties and obligations shall be assumed by the President-Elect. Should further succession to the office become necessary, the title, duties and obligations shall be assumed by the Immediate Past President, or most recent Past President, if necessary, until the office is filled at the next annual election.

Section 7. (A) If the office of Treasurer becomes vacant in the first year of a term, the Board shall elect a successor to serve until the next annual election, at which time there shall be be an election for Treasurer. The person so elected shall serve for the remainder of the term, and shall, subject to other provisions of these Bylaws, be eligible to serve successive terms.

ARTICLE IV: OFFICERS

Section 2. The President-Elect shall assist the President in the performance of the duties of the Presidency; shall represent, along with the President, the Chapter at meetings of the Association Chapter Cabinet and Joint Cabinet during the Association year in which office is held; and shall assume all the duties and obligations of the Presidency in the event of absence, disability, or withdrawal of the President. The President-Elect shall serve as the Chair of the Program Committee.

Section 5. The Community Relations Director shall be responsible for public relations and publicity.

Section 6. The Membership Director shall be responsible for all membership records and the use thereof and for all Chapter recruitment activities.

Section 7. The Publications Director shall be responsible for all Chapter publications and shall chair the Newsletter Editorial Committee.

Section 8. The Immediate Past President shall be a member of the Board and shall perform such duties as the President and/or the Board may assign. Should the Immediate Past President be unable to serve, a replacement shall be elected by the Board.

ARTICLE VI: CHAPTER MEETINGS

Section 5. When not in conflict with these Bylaws, Sturgis's Standard Guide to Parliamentary Procedure (latest edition) shall govern all deliberations.

ARTICLE X: FUNDS, CONTRACTS, AND PROPERTY

Section 3. Purchase of property by the Chapter shall have the written approval of the President, an election for Treasurer. The person so elected shall serve for the remainder of the term, and shall, subject to other provisions of these Bylaws, be eligible to serve successive terms.

ARTICLE IV: OFFICERS

Section 2. The President-Elect shall assist the President in the performance of the duties of the Presidency; shall represent, along with the President, the Chapter at meetings of the Association Chapter Cabinet and Joint Cabinet during the Association year in which office is held; shall be a member, ex officio, on all committees except the Nominating Committee; and shall assume all the duties and obligations of the Presidency in the event of absence, disability, or withdrawal of the President. The Program Committee shall be responsible to the President-Elect.

Section 5. The Publications Director shall be responsible for all Chapter publications and shall chair the Newsletter Editorial Committee.

Section 6. The Director at Large shall perform such duties as the President and/or the Board may assign.

Section 7. The Immediate Past President shall perform such duties as the President and/or the Board may assign.

Section 8. delete this section

ARTICLE VI: CHAPTER MEETINGS

Section 5. When not in conflict with these Bylaws, Robert’s Rules of Order Newly Revised (latest edition) shall govern all deliberations.

ARTICLE X: FUNDS, CONTRACTS, AND PROPERTY

Section 3. Purchase of property by the Chapter shall have the written approval of the President, in consultation with the Board. If the cost is over $1,000, it must be submitted to a vote by the Chapter's membership and must be approved by a majority of the members voting. If the cost exceeds the Chapter's available budgeted funds, or exceeds $2,000, prior notification shall be made to the Association for the purpose of obtaining the required advance approval of the Association Board of Directors.

ARTICLE XI: PUBLICATIONS

Section 1. The Chapter shall publish an official Chapter newsletter and such other publications as the Board may authorize. Control of all publications of the Chapter shall be vested in the Board, under the responsibility of the Publications Director (See Article IV, Section 7).

Section 2. There shall be a Newsletter Editorial committee, chaired by the Publications Director and including the Editor (or Co-editors), Advertising Manager, and a Member-At-Large, appointed by the President, in consultation with the Board.

Section 3. The terms of the office of the members of the Editorial Committee shall be as follows: Publications Director, chair, one year, concurrent with the term of the Executive Board and subject to the term limits set forth in Article III, Section 6. Editor (or Co-Editors), Advertising Manager, and Member-At-Large, one year, which may be extended by mutual agreement.

ARTICLE XII: NOMINATIONS

Section 2. Each year the Nominating Committee shall present to the membership, at a meeting or in the Chapter newsletter, no later than fifty days preceding the Chapter's annual business meeting, a slate of one or more candidates each for the offices of President-Elect, Secretary, Community Relations Director, Membership Director, and Publications Director. Nominations for Treasurer shall be presented every two years, as provided in Article III, Section 6. The Nominating Committee shall obtain acceptance of each nominee, in writing, prior to submission of its report to the membership.

in consultation with the Board. If cost or liability exceeds $3,000, it shall be submitted to a vote by the Chapter's membership and must be approved by a majority of the members voting. If cost or liability exceeds $5,000, the transaction must be reviewed and signed by the Association’s Executive Director; any which exceed the Chapter’s available or budgeted funds requires approval by the Association’s Board of Directors.

ARTICLE XI: PUBLICATIONS

Section 2. There shall be a Newsletter Editorial Committee, chaired by the Publications Director and including the Editor (or Co-editors), Advertising Manager, and a Member-At-Large, appointed by the President, in consultation with the Board.

Section 3. The terms of the office of the members of the Newsletter Editorial Committee shall be as follows: Publications Director, chair, one year, concurrent with the term of the Executive Board and subject to the term limits set forth in Article III, Section 4. Editor (or Co-Editors), Advertising Manager, and Member-At-Large, one year, which may be extended by mutual agreement.

ARTICLE XII: NOMINATIONS

Section 2. Each year the Nominating Committee shall present to the membership, at a meeting or in the Chapter newsletter, no later than fifty days preceding the Chapter's annual business meeting, a slate of one or more candidates each for the offices of President-Elect, Secretary, Publications Director, and Director at Large. Nominations for Treasurer shall be presented every two years, as provided in Article III, Section 6. In the event that the President-Elect has already succeeded the President (Article III, Section 6), a candidate or candidates for President shall also be nominated. The Nominating Committee shall obtain acceptance of each nominee, in writing,

Section 4. The Nominating Committee shall prepare an official ballot including any nominations by petition. A biographical sketch of each candidate shall accompany the ballot.

ARTICLE XIII: ELECTIONS

Section 1. The President shall appoint an Elections Committee which shall conduct the annual election and the counting of votes. The ballot shall be mailed to each Chapter member at least twenty days before the Annual Business Meeting.

ARTICLE XIV: AMENDMENTS

Section 1. These Bylaws may be amended by a two-thirds vote of the members voting in a regularly scheduled Chapter election, as described in Article XIII.

Section 2. Amendments may be proposed by members of the Board, the Bylaws Committee, or twenty-five members of the Chapter. Proposals originating in the Executive Board or in the Bylaws Committee shall be approved by a majority vote of the Executive Board. Amendments originating by petition shall be submitted, in writing, to the Executive Board, and shall be presented to the membership with the recommendation of the Board at the next regularly scheduled Chapter election. Notice of proposed amendments shall be provided to all members at least thirty days before the Executive Board meeting at which they will be considered by the Executive Board; members wishing to change such proposed amendments shall be afforded the opportunity to do so at the meeting prior to submission of its report to the membership.

Section 4. The Nominating Committee shall prepare for reproduction an official ballot including any nominations by petition. A biographical sketch of each candidate shall accompany the ballot.

ARTICLE XIII: ELECTIONS

Section 1. The President shall appoint an Elections Committee which shall reproduce and mail the ballot package, count the votes and report the results to the President. The ballot package shall be mailed to each Chapter member at least twenty days before the Annual Business Meeting.

ARTICLE XIV: AMENDMENTS

Section 1. These Bylaws may be amended by a two-thirds vote of the members voting in a regularly scheduled annual election, as described in Article XIII.

Section 2. Amendments may be proposed by members of the Board or twenty-five members of the Chapter. Proposals originating in the Executive Board shall be approved by a majority vote of the Executive Board. Amendments originating by petition shall be submitted, in writing, to the Executive Board, and shall be presented to the membership with the recommendation of the Board at the next regularly scheduled annual election. Notice of proposed amendments shall be provided to all members at least thirty days before the Executive Board meeting at which they will be considered by the Executive Board; members wishing to change such proposed amendments shall be afforded the opportunity to do so at the meeting.